Development Matters Blog

In order to have a better overview of what the other colleagues are working on, Merit Solutions uses Outlook 2007 All Day Appointment entries to keep track of this. Each colleague enters a project name as an appointment subject, preceded by the priority of that project. For example, “1. Writing blog about Outlook 2007″.

However, I have noticed that occasionally the synchronization of our calendars may take a significant amount of time – which can result with a look at inaccurate information. I found out that keeping the calendars I’m interested in checked for viewing loads them much quicker – probably because it synchronizes with Exchange upon start.

Furthermore, if we customize the view, it seems to be even quicker. Here’s how:

1. Open Calendar, View > Current View > Define Views
2. Click New
3. Name it Schedule, and select Day/Week/Month type and All Calendar folders; click OK
4. Click Filter button
5. Click Advanced tab
6. Click Field button and under All Appointment fields, select All day events, condition equals, Value Yes
7. Click Add to List and OK
8. Click OK
9. Click Apply View
10. From People’s Calendars, select those you’d like to see
11. Click on the arrow pointing to left in order to overlap the calendars (this is not necessary, although I use it all the time; you can still view the calendars side by side)

That’s it. It will load and display only all day events.